What you are probably dealing with
Deadlines live in someone’s head
Response windows, renewals and filing dates sit in an individual’s calendar or memory. When they take leave or resign, the exposure simply hangs there.
Matter status requires asking
A client rings about progress, so someone asks the handler, who goes through the file. A single answer takes half a day, and the client feels it.
Document versions get confused
The same pleading revised five times, spread across email attachments and personal folders. Which is final and which the client approved is exactly the kind of thing that goes wrong.
Senior people doing admin
Matter entry, filing and time recording absorb significant hours — none of it needing professional judgement, all of it done by the most expensive people.
Before and after
Before
- 1Deadlines kept in a personal calendar or memory
- 2Matter progress established by asking down the chain
- 3Document versions spread across email and personal folders
- 4Matter entry and filing left to each handler
- 5Time recorded at month-end from recollection
With AI GO
- 1Deadlines live in the system and prompt before they fall
- 2Matter status is queryable, so clients get an answer immediately
- 3Document versions consolidated with clear final and approved states
- 4Entry and filing automated along your existing process
- 5Time accrues from work records rather than recall
Modules involved
IP firms can use the patent management system directly; law and consulting firms typically combine the document centre with the project module.
專利事務所案件總管理系統
中小型專利商標事務所的案件總管理系統：案件卷宗、法定期限 Docketing、年費維護、收發文日誌、工時計費與請款收款一站完成。零自訂資料表，全部落在 AI GO 內建的專案、客戶、人資與會計表上。
Operations公文信函管理中心
公文與信函的收發、承辦、簽核與歸檔中心。支援手機拍照或本機掃描檔上傳、文號自動編派、承辦看板、合約到期提醒與受控文件版本管制。
Operations通用 · 專案管理中心
以 AI GO 內建專案模組為核心的專案全生命週期管理後台：專案組合儀表板、任務看板與工時、里程碑、專案週報、費用請款簽核、預算與實際收支分析、會議記錄。
Productivity智能筆記 · AI 研究與筆記助理
AI 驅動的多來源研究助理。支援網頁／文字來源萃取、RAG 引用問答、摘要報告、心智圖、雙主持人對談與學習卡生成。
ProductivityPlatform capabilities
Deadline management without memory
Response windows, renewals and filings are configured once, then prompted by the system against a specific matter and owner — so they survive staff changes.
Versions and correspondence leave a trail
Which version is final, which the client approved and who changed what all live in the system. When a dispute arises you have records to produce.
Search results trace back to source
Judicial judgment search and the research assistant both return answers that trace to the original passage. AI speeds up locating; judgement stays with the professional.
Matter-level client separation
Who can access which matters is controlled at the system layer, so conflicts and confidentiality obligations do not rest on internal convention alone.
Labour cost you can recover
For a ten-person firm at an average loaded rate of NT$800/hour:
Matter entry and document filing
- Hours / month
- 40 hrs
- Hourly rate
- NT$ 600
- Recovered / month
- NT$ 24,000
Progress enquiries and client responses
- Hours / month
- 26 hrs
- Hourly rate
- NT$ 800
- Recovered / month
- NT$ 20,800
Deadline review and manual reminders
- Hours / month
- 16 hrs
- Hourly rate
- NT$ 800
- Recovered / month
- NT$ 12,800
Research and first-pass synthesis
Done by senior staff
- Hours / month
- 36 hrs
- Hourly rate
- NT$ 900
- Recovered / month
- NT$ 32,400
Time recording and billing preparation
- Hours / month
- 18 hrs
- Hourly rate
- NT$ 600
- Recovered / month
- NT$ 10,800
| Work replaced | Hours / month | Hourly rate | Recovered / month |
|---|---|---|---|
| Matter entry and document filing | 40 hrs | NT$ 600 | NT$ 24,000 |
| Progress enquiries and client responses | 26 hrs | NT$ 800 | NT$ 20,800 |
| Deadline review and manual reminders | 16 hrs | NT$ 800 | NT$ 12,800 |
| Research and first-pass synthesisDone by senior staff | 36 hrs | NT$ 900 | NT$ 32,400 |
| Time recording and billing preparation | 18 hrs | NT$ 600 | NT$ 10,800 |
| Total | NT$ 100,800 | ||
These figures assume a typical staffing profile. Real numbers depend on your team size and process — we rerun the model with your own data during a consult.
FAQ
Can AI output go straight to the client?
Is client confidential material safe in the system?
We are not an IP firm. Does this apply?
Will adoption disrupt live matters?
Further reading
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Other solutions
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