What you are probably dealing with
Enrolment data typed three times
Once in the online form, once into an Excel list, once again onto the class register. By the third pass somebody has mistyped a phone number.
Timetable clashes surface too late
Teachers, rooms and slots are scheduled in separate sheets, so a clash only appears just before the course starts — and then every student has to be told about the change.
Fee chasing depends on memory
Who has paid, who is on a plan and who is overdue sits in the administrator’s spreadsheet. Get busy and the chasing stops, and cash flow follows.
Learning history never accumulates
Which courses a student took, how many sessions they missed and whether they made them up are scattered across each term’s lists. When it comes to recommending a renewal there is nothing to go on.
Before and after
Before
- 1Enrolment data re-keyed across form, spreadsheet and register
- 2Teachers, rooms and slots scheduled separately; clashes found late
- 3Course and payment notices sent manually
- 4Attendance and make-ups kept on paper or in separate files
- 5Renewal lists assembled from an administrator’s impression
With AI GO
- 1Enrolled once, carried through to completion
- 2Timetable clashes blocked at the point of creation
- 3Course and payment reminders sent automatically
- 4Attendance and make-up records follow the student
- 5Learning history queryable, so renewals have a basis
Modules involved
Course management is the core; enrolment campaigns, fee collection and teacher attendance can be layered on as you grow.
補教課程管理
補習班/才藝班課程管理系統。涵蓋學生與師資教室主檔、排課與課程管理、報名購堂與剩餘堂數追蹤、課堂批次點名扣堂、請假與補課安排，並提供 AI 題庫生成與 AI 問卷生成。
Operations活動與行銷管理
活動與行銷一站式管理：活動報名與報到、預算與收支損益、抽獎小工具、內容提案簽核與製作工作項、社群貼文排程與發布。
Productivity人資管理系統
企業級人資管理解決方案，包含員工資料、打卡紀錄、加班請假簽核、排班管理與自動化薪資結算。
Operations筆記與思考研究助手
AI 驅動的多來源研究助手。支援網頁/文字來源萃取、RAG 問答、摘要報告、心智圖與 Deep Dive 對話生成。
Productivity繳款單收款管理
繳款單收款管理系統：建立繳款單並產生繳費資訊（虛擬帳號 / 超商條碼 / 繳費連結）、追蹤收款進度、收款登錄與對帳標記、逾期掃描與催繳紀錄。通用設計，不綁定特定金流服務商，連線資訊由使用者於設定填入。
OperationsPlatform capabilities
Courses and students on one dataset
Enrolment, scheduling, attendance, make-ups and completion run in one module rather than five separate lists — so this term’s data always agrees with last term’s.
Notifications without memory
Course reminders, payment due dates, make-up scheduling and certificate expiry are configured once and then sent by the system, instead of administrators phoning around.
Enrolment campaigns are reusable
Information sessions, trial classes and early-bird sign-ups are templated in the campaign module and cloned each term rather than rebuilt.
Your course structure, not a package’s
Cohorts, credits, session bundles, memberships — every institution prices and schedules differently. No need to change your business model to fit software.
Labour cost you can recover
For a mid-sized institution with three administrators at an average loaded rate of NT$300/hour:
Re-keying enrolment data
- Hours / month
- 34 hrs
- Hourly rate
- NT$ 280
- Recovered / month
- NT$ 9,520
Timetabling and resolving clashes
- Hours / month
- 26 hrs
- Hourly rate
- NT$ 350
- Recovered / month
- NT$ 9,100
Course and payment notifications
- Hours / month
- 24 hrs
- Hourly rate
- NT$ 280
- Recovered / month
- NT$ 6,720
Registers and make-up scheduling
- Hours / month
- 22 hrs
- Hourly rate
- NT$ 280
- Recovered / month
- NT$ 6,160
Preparing renewal lists
- Hours / month
- 14 hrs
- Hourly rate
- NT$ 350
- Recovered / month
- NT$ 4,900
| Work replaced | Hours / month | Hourly rate | Recovered / month |
|---|---|---|---|
| Re-keying enrolment data | 34 hrs | NT$ 280 | NT$ 9,520 |
| Timetabling and resolving clashes | 26 hrs | NT$ 350 | NT$ 9,100 |
| Course and payment notifications | 24 hrs | NT$ 280 | NT$ 6,720 |
| Registers and make-up scheduling | 22 hrs | NT$ 280 | NT$ 6,160 |
| Preparing renewal lists | 14 hrs | NT$ 350 | NT$ 4,900 |
| Total | NT$ 36,400 | ||
These figures assume a typical staffing profile. Real numbers depend on your team size and process — we rerun the model with your own data during a consult.
FAQ
We are small. Do we need a system?
Do teachers have to learn a new system?
How is student personal data protected?
Does this work for online courses?
Further reading
連鎖品牌如何用 AI 統一管理多門市？台灣實戰案例解析
連鎖餐飲、零售、服務業主管必看：AI 如何解決總部與門市資訊落差、讓督導省去 80% 巡店時間？本文拆解台灣連鎖品牌 AI 管理實戰。
流程自動化AI 報價單自動化：讓業務告別手動填表，報價速度快 10 倍
台灣中小企業業務每天花 2～3 小時手動填寫報價單，AI 報價單自動化可將這個流程縮短到 5 分鐘內完成。本文說明實作方式、常見工具比較與真實案例。
流程自動化企業流程自動化完全指南：AI 如何幫你省下 50% 的行政時間
從請假審核、報表匯整到客戶跟進，AI 流程自動化能幫企業節省大量重複性工作。本文整理 6 大常見自動化場景與實作建議。
Other solutions
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