What you are probably dealing with
Enrolment data typed three times
Once in the online form, once into an Excel list, once again onto the class register. By the third pass somebody has mistyped a phone number.
Timetable clashes surface too late
Teachers, rooms and slots are scheduled in separate sheets, so a clash only appears just before the course starts — and then every student has to be told about the change.
Fee chasing depends on memory
Who has paid, who is on a plan and who is overdue sits in the administrator’s spreadsheet. Get busy and the chasing stops, and cash flow follows.
Learning history never accumulates
Which courses a student took, how many sessions they missed and whether they made them up are scattered across each term’s lists. When it comes to recommending a renewal there is nothing to go on.
Before and after
Before
- 1Enrolment data re-keyed across form, spreadsheet and register
- 2Teachers, rooms and slots scheduled separately; clashes found late
- 3Course and payment notices sent manually
- 4Attendance and make-ups kept on paper or in separate files
- 5Renewal lists assembled from an administrator’s impression
With AI GO
- 1Enrolled once, carried through to completion
- 2Timetable clashes blocked at the point of creation
- 3Course and payment reminders sent automatically
- 4Attendance and make-up records follow the student
- 5Learning history queryable, so renewals have a basis
Modules involved
Course management is the core; enrolment campaigns, fee collection and teacher attendance can be layered on as you grow.
補教課務管理系統
補習班／才藝班課務行政後台。學員與招生、課程方案與排課、課堂點名扣堂、請假補課、報名收費，全面改掛 AI GO 內建資料表；課堂支援實體課與直播課（Meet 連結逐堂填入）。
Operations活動管理與報名後台
以發布者視角經營活動：建立活動頁、開放報名與現場報到、來賓名單與來源歸因、活動收支損益、內容與社群排程、行前通知發送。
Productivity通用 · 中小企業人資管理系統
以 AI GO 內建人資薪資表為核心的中小企業後台：組織、排班打卡、差勤簽核與一鍵薪資結算。
Operations智能筆記 · AI 研究與筆記助理
AI 驅動的多來源研究助理。支援網頁／文字來源萃取、RAG 引用問答、摘要報告、心智圖、雙主持人對談與學習卡生成。
ProductivityPlatform capabilities
Courses and students on one dataset
Enrolment, scheduling, attendance, make-ups and completion run in one module rather than five separate lists — so this term’s data always agrees with last term’s.
Notifications without memory
Course reminders, payment due dates, make-up scheduling and certificate expiry are configured once and then sent by the system, instead of administrators phoning around.
Enrolment campaigns are reusable
Information sessions, trial classes and early-bird sign-ups are templated in the campaign module and cloned each term rather than rebuilt.
Your course structure, not a package’s
Cohorts, credits, session bundles, memberships — every institution prices and schedules differently. No need to change your business model to fit software.
Labour cost you can recover
For a mid-sized institution with three administrators at an average loaded rate of NT$300/hour:
Re-keying enrolment data
- Hours / month
- 34 hrs
- Hourly rate
- NT$ 280
- Recovered / month
- NT$ 9,520
Timetabling and resolving clashes
- Hours / month
- 26 hrs
- Hourly rate
- NT$ 350
- Recovered / month
- NT$ 9,100
Course and payment notifications
- Hours / month
- 24 hrs
- Hourly rate
- NT$ 280
- Recovered / month
- NT$ 6,720
Registers and make-up scheduling
- Hours / month
- 22 hrs
- Hourly rate
- NT$ 280
- Recovered / month
- NT$ 6,160
Preparing renewal lists
- Hours / month
- 14 hrs
- Hourly rate
- NT$ 350
- Recovered / month
- NT$ 4,900
| Work replaced | Hours / month | Hourly rate | Recovered / month |
|---|---|---|---|
| Re-keying enrolment data | 34 hrs | NT$ 280 | NT$ 9,520 |
| Timetabling and resolving clashes | 26 hrs | NT$ 350 | NT$ 9,100 |
| Course and payment notifications | 24 hrs | NT$ 280 | NT$ 6,720 |
| Registers and make-up scheduling | 22 hrs | NT$ 280 | NT$ 6,160 |
| Preparing renewal lists | 14 hrs | NT$ 350 | NT$ 4,900 |
| Total | NT$ 36,400 | ||
These figures assume a typical staffing profile. Real numbers depend on your team size and process — we rerun the model with your own data during a consult.
FAQ
We are small. Do we need a system?
Do teachers have to learn a new system?
How is student personal data protected?
Does this work for online courses?
Further reading
連鎖品牌如何用 AI 統一管理多門市？台灣實戰案例解析
連鎖餐飲、零售、服務業主管必看：AI 如何解決總部與門市資訊落差、讓督導省去 80% 巡店時間？本文拆解台灣連鎖品牌 AI 管理實戰。
流程自動化AI 報價單自動化：讓業務告別手動填表，報價速度快 10 倍
台灣中小企業業務每天花 2～3 小時手動填寫報價單，AI 報價單自動化可將這個流程縮短到 5 分鐘內完成。本文說明實作方式、常見工具比較與真實案例。
流程自動化企業流程自動化完全指南：AI 如何幫你省下 50% 的行政時間
從請假審核、報表匯整到客戶跟進，AI 流程自動化能幫企業節省大量重複性工作。本文整理 6 大常見自動化場景與實作建議。
Other solutions
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