---
title: "AI for Media and Agencies | Project Tracking, Asset Versioning and Wrap Reports - AI GO"
description: "Run pitch through to close-out on one system. AI GO provides campaign management, project progress tracking and document centre modules — live visibility across projects and wrap reports generated from captured fields."
keywords: "media AI, agency project management, campaign reporting, asset version control, AI GO"
canonical: "https://www.ai-go.app/en-US/solutions/media"
locale: "en-US"
source: "AI GO（https://www.ai-go.app）"
---

# AI for Media and Agencies

One project means managing the client, the production schedule, publishing and the wrap report all at once. AI GO runs pitch through to close-out on one system, so production teams stop reconciling progress across five spreadsheets.

- **One thread** pitch to close-out on one dataset
- **Visible** every live project at a glance
- **Generated** wrap reports from fields already captured

## 現況痛點

### A spreadsheet per project

Client details, production schedule, asset versions and billing each get their own sheet. Run five projects and that is twenty sheets, with nobody sure which one was last updated.

### Progress only surfaces in meetings

Which stage the copy reached, who is revising the assets, whether client feedback arrived — synced verbally at the weekly. Something stalls for three days and the weekly is where you find out.

### Assets named however people feel

final, final2, actually-final. Files spread across cloud storage and personal machines, and when the client asks which version is live, nobody will commit to an answer.

### Wrap reports rebuilt every time

Impressions, engagement, attendance and satisfaction all sit on different platforms. Close-out means a day or two of manual assembly, in a slightly different format each time.

## 導入前後對照

**Before**

- A fresh set of spreadsheets per project
- Progress synced verbally at the weekly meeting
- Asset versions named and stored ad hoc
- Client feedback scattered across email and chat
- Wrap reports assembled by hand over one to two days

**With AI GO**

- Projects cloned from a template with fixed fields
- Progress visible live — a stall shows the same day
- Assets and versions consolidated and traceable
- Client feedback enters the system against specific items
- Wrap reports generated from fields already captured

## AI GO 對應能力

Project and campaign management is the core; client relationships and document versioning can be added as the team grows.

### Every project visible at once

Stage, owner and blocker for each project on one board. No waiting for the weekly, and no going project by project asking.

### Built around your production flow

Every agency has its own gates — first draft, internal review, client review, publish. No need to adopt a packaged tool’s stage names.

### Asset versions leave a trail

Which version the client approved, who changed what and when, all in the system. Filenames stop being the source of truth.

### Close-out is not a rebuild

Campaign and project data enters the system as work happens, so the wrap report is produced rather than transcribed back from each platform.

## ROI 試算

For an eight-person media team running five concurrent projects at an average loaded rate of NT$380/hour:

| 作業項目 | 每月人工工時 | 時薪 | 每月可省 |
| --- | --- | --- | --- |
| Assembling wrap reports | 40 | NT$380 | NT$15,200 | <!-- About 8 hours per project -->
| Progress syncing and status meetings | 32 | NT$420 | NT$13,440 |
| Asset version management and searching | 22 | NT$350 | NT$7,700 |
| Collating and routing client feedback | 18 | NT$380 | NT$6,840 |

## 常見問題

### We already use Notion or Trello. Do we switch?

It depends where you are stuck. General project tools manage tasks well but not data — client records, costs, asset versions and close-out figures still live elsewhere, and that is where most media teams actually hurt. Keep tasks where they are, bring the data layer across, then reassess.

### Can clients see progress themselves?

Yes, with scoping. Clients see external-facing stages and items awaiting their approval; internal hours, costs and review comments stay hidden. Layered access is a platform capability, so there is no need to build a separate client-facing system.

### Our asset files are large. Can the system hold them?

The usual approach is to leave the files themselves in your existing cloud storage and let the system manage version records, approval state and relationships. Large files never move, and the real problem — which version is correct — is still solved.

### How long does adoption take?

Templates work out of the box; you can put a live project through on day one. Connecting existing client or finance systems is handled by a Forward Deployed Engineer, usually in weeks. Run one project through a full cycle before rolling out widely.